Office of Instruction

Instructional planning	First day of the quarter	Last day of the Quarter	Finals dates	Grades Due
March 31, 2023	April 3, 2023	June 9, 2023	June 12-15, 2023	June 20, 2023

Meet the Office of Instruction Team!

(click on a name below to see staff photos, contacts, and information)

Staff On-Site Resources

Mail Room

Be sure to check your faculty mail box at the Office of Instruction. Packages, envelopes, and inner campus mail drop off are located here.

Office Supplies

Faculty have access to a supply of general office supplies. Please ask one of our friendly staff to show you the available inventory.

Copier

Black & white printer option located in the mail room. No more than 100 copies. For larger orders please see the Print Shop.

Activate their ctcLink accounts by selecting “First Time User?” in the lower right hand corner of the login screen and following the prompts.

Step-by-step “How to Activate Account”

Pro tip: use the navigation arrows within ctcLink (rather than your web browser) for best results. While working in ctcLink, you may need to clear your cache often (we don’t fully understand why that’s the case).

Be sure to check your personal details for accuracy once you’ve activated your account and update as needed.

Important note: once you have activated your account, please close your browser or open a new tab before attempting to log in for the first time.

A system generated email will automatically be sent once your Dean approves your contract, notifying you that it is available for review and signature in the ctcLink Faculty Center. Please complete as soon as possible to ensure accuracy. If there are any questions or concerns, please contact Karissa Vickaryous at kvickaryous@lcc.ctc.edu and copy your Dean on the email.

To access contracts:

Login to ctcLink > Faculty Center > Contract Info;

Disclaimer – this page will take several minutes to load;

View & sign your contracts

For a step-by-step guide – please visit the Quick Reference Guide > Accepting/Rejecting a Contract in the Faculty Center.

For step-by-step instructions for entering grades in ctcLink please refer to the LCC ctcLink Grading Guide and FAQ or the ctcLink Quick Reference Guide.

Because of the volume of emails Registration receives and the end-of-term work required to get grades processed on a very short timeline, Registration staff can’t check individual class grades before the deadline.

If a student never attended the class, do not assign a grade. The student must be reported as an instructor-initiated withdrawal. Please contact Kara McElroy at kmcelroy@lowercolumbia.edu.

If the student earned a grade of “F”, include the date that the student last attended as you can best determine. This information is necessary to complete calculations required by the WA State Auditor.

If you submit an “I” grade, you must also submit an Incomplete Grade Submission Form.

A grade of "P" may only be used for "Pass/Fail Only" courses (as listed in the class schedule).

Students who have withdrawn or audited will have a printed “W” or “N” in the column marked "GR". You may not assign grades of "W" or "N"

To submit absences:

Login to ctcLink > Time > Request Absence

Select the appropriate Absence Name (Personal Leave, Sick Leave, etc.), Reason, Start Date, and End Date.

NOTE: Adjunct Faculty will always have to choose Partial Day to enter all absences and always enter 7 hours for a personal leave day.

Absences must be entered prior to the end of each pay period.

For more detailed, step-by-step instructions please refer to the Employee Self Service (ESS) Absence Guide.

Everything you need to know for how to adopt your course textbooks for the upcoming quarter with the LCC Bookstore.

Adopting textbooks

Easy as 1-2-3!

Click this link to visit the LCC Bookstore website, then go to Textbooks & Faculty (Adopt Books)

Instructional Policies are reviewed by the Instructional Council every 3 years. Please see the Faculty Handbook for policy details and contact your Department Chair if you have any questions.

For step-by-step instructions for entering grades in ctcLink please refer to the LCC ctcLink Grading Guide and FAQ or the ctcLink Quick Reference Guide.

Grading Tips

Because of the volume of emails Registration receives and the end-of-term work required to get grades processed on a very short timeline, Registration staff can’t check individual class grades before the deadline.
If a student never attended the class, do not assign a grade. The student must be reported as an instructor-initiated withdrawal. Please contact Kara McElroy at kmcelroy@lowercolumbia.edu.
If the student earned a grade of “F”, include the date that the student last attended as you can best determine. This information is necessary to complete calculations required by the WA State Auditor.

If you submit an “I” grade, you must also submit an Incomplete Grade Submission Form.

A grade of "P" may only be used for "Pass/Fail Only" courses (as listed in the class schedule).

Students who have withdrawn or audited will have a printed “W” or “N” in the column marked "GR". You may not assign grades of "W" or "N"

To submit absences:

Login to ctcLink > Time > Request Absence
Select the appropriate Absence Name (Personal Leave, Sick Leave, etc.), Reason, Start Date, and End Date.

NOTE: Adjunct Faculty will always have to choose Partial Day to enter all absences and always enter 7 hours for a personal leave day.

Absences must be entered prior to the end of each pay period.
For more detailed, step-by-step instructions please refer to the Employee Self Service (ESS) Absence Guide.

A system generated email will automatically be sent once your Dean approves your contract, notifying you that it is available for review and signature in the ctcLink Faculty Center. Please complete as soon as possible to ensure accuracy. If there are any questions or concerns, please contact Karissa Vickaryous at kvickaryous@lcc.ctc.edu and copy your Dean on the email.

To access contracts:

Login to ctcLink > Faculty Center > Contract Info;
Disclaimer – this page will take several minutes to load;
View & sign your contracts

For a step-by-step guide – please visit the Quick Reference Guide > Accepting/Rejecting a Contract in the Faculty Center.

Annual Meeting

Full-time tenured faculty will receive an annual progress meeting to discuss student evaluations, teaching effectiveness plan progress, potential professional development activities, and workload annually. The Faculty Self-Evaluation – Annual document must be prepared by the faculty member in preparation for the annual meeting.

Triennial Meeting

Full-time tenured faculty will receive a triennial meeting every third year of employment. During the triennial year the faculty will have student evaluations during fall and winter terms. A class observation will occur during fall or winter term and a peer evaluation will occur during winter term. All results will be shared with the faculty member in preparation for their triennial meeting, which will occur during spring term. Annual meeting topics will be discussed and the Teaching Effectiveness Plan for the new triennial cycle will be reviewed. Faculty shall complete the Faculty Self-Evaluation – Triennial document and either the Teaching Effectiveness Plan (generic, non-prof-tech) or Teaching Effectiveness Plan (prof-tech) document in preparation for the triennial meeting.

ctcLink account activation

Activate their ctcLink accounts by selecting “First Time User?” in the lower right hand corner of the login screen and following the prompts.

Step-by-step “How to Activate Account”

Pro tip: use the navigation arrows within ctcLink (rather than your web browser) for best results. While working in ctcLink, you may need to clear your cache often (we don’t fully understand why that’s the case).

Be sure to check your personal details for accuracy once you’ve activated your account and update as needed.

Important note: once you have activated your account, please close your browser or open a new tab before attempting to log in for the first time.

Contracts

A system generated email will automatically be sent once your Dean approves your contract, notifying you that it is available for review and signature in the ctcLink Faculty Center. Please complete as soon as possible to ensure accuracy. If there are any questions or concerns, please contact Karissa Vickaryous at kvickaryous@lcc.ctc.edu and copy your Dean on the email.

To access contracts:

Login to ctcLink > Faculty Center > Contract Info;

Disclaimer – this page will take several minutes to load;

View & sign your contracts

For a step-by-step guide – please visit the Quick Reference Guide > Accepting/Rejecting a Contract in the Faculty Center.

Submitting grades

For step-by-step instructions for entering grades in ctcLink please refer to the LCC ctcLink Grading Guide and FAQ or the ctcLink Quick Reference Guide.

Grading tips

Because of the volume of emails Registration receives and the end-of-term work required to get grades processed on a very short timeline, Registration staff can’t check individual class grades before the deadline.

If a student never attended the class, do not assign a grade. The student must be reported as an instructor-initiated withdrawal. Please contact Kara McElroy at kmcelroy@lowercolumbia.edu.

If the student earned a grade of “F”, include the date that the student last attended as you can best determine. This information is necessary to complete calculations required by the WA State Auditor.

If you submit an “I” grade, you must also submit an Incomplete Grade Submission Form.

A grade of "P" may only be used for "Pass/Fail Only" courses (as listed in the class schedule).

Students who have withdrawn or audited will have a printed “W” or “N” in the column marked "GR". You may not assign grades of "W" or "N"

Submitting absences

To submit absences:

Login to ctcLink > Time > Request Absence

Select the appropriate Absence Name (Personal Leave, Sick Leave, etc.), Reason, Start Date, and End Date.

NOTE: Adjunct Faculty will always have to choose Partial Day to enter all absences and always enter 7 hours for a personal leave day.

Absences must be entered prior to the end of each pay period.

For more detailed, step-by-step instructions please refer to the Employee Self Service (ESS) Absence Guide.

Submitting Textbook Info

Everything you need to know for how to adopt your course textbooks for the upcoming quarter with the LCC Bookstore.

Adopting textbooks

Easy as 1-2-3!

Click this link to visit the LCC Bookstore website, then go to Textbooks & Faculty (Adopt Books)

Instructional Policies

Instructional Policies are reviewed by the Instructional Council every 3 years. Please see the Faculty Handbook for policy details and contact your Department Chair if you have any questions.

Submitting Grades

For step-by-step instructions for entering grades in ctcLink please refer to the LCC ctcLink Grading Guide and FAQ or the ctcLink Quick Reference Guide.

Grading Tips

Because of the volume of emails Registration receives and the end-of-term work required to get grades processed on a very short timeline, Registration staff can’t check individual class grades before the deadline.
If a student never attended the class, do not assign a grade. The student must be reported as an instructor-initiated withdrawal. Please contact Kara McElroy at kmcelroy@lowercolumbia.edu.
If the student earned a grade of “F”, include the date that the student last attended as you can best determine. This information is necessary to complete calculations required by the WA State Auditor.

If you submit an “I” grade, you must also submit an Incomplete Grade Submission Form.

A grade of "P" may only be used for "Pass/Fail Only" courses (as listed in the class schedule).

Students who have withdrawn or audited will have a printed “W” or “N” in the column marked "GR". You may not assign grades of "W" or "N"

Submitting Absences

To submit absences:

Login to ctcLink > Time > Request Absence
Select the appropriate Absence Name (Personal Leave, Sick Leave, etc.), Reason, Start Date, and End Date.

NOTE: Adjunct Faculty will always have to choose Partial Day to enter all absences and always enter 7 hours for a personal leave day.

Absences must be entered prior to the end of each pay period.
For more detailed, step-by-step instructions please refer to the Employee Self Service (ESS) Absence Guide.

Accepting/rejecting a contract

A system generated email will automatically be sent once your Dean approves your contract, notifying you that it is available for review and signature in the ctcLink Faculty Center. Please complete as soon as possible to ensure accuracy. If there are any questions or concerns, please contact Karissa Vickaryous at kvickaryous@lcc.ctc.edu and copy your Dean on the email.

To access contracts:

Login to ctcLink > Faculty Center > Contract Info;
Disclaimer – this page will take several minutes to load;
View & sign your contracts

For a step-by-step guide – please visit the Quick Reference Guide > Accepting/Rejecting a Contract in the Faculty Center.

Annual/Triennial Meetings

Annual Meeting

Full-time tenured faculty will receive an annual progress meeting to discuss student evaluations, teaching effectiveness plan progress, potential professional development activities, and workload annually. The Faculty Self-Evaluation – Annual document must be prepared by the faculty member in preparation for the annual meeting.

Triennial Meeting

Full-time tenured faculty will receive a triennial meeting every third year of employment. During the triennial year the faculty will have student evaluations during fall and winter terms. A class observation will occur during fall or winter term and a peer evaluation will occur during winter term. All results will be shared with the faculty member in preparation for their triennial meeting, which will occur during spring term. Annual meeting topics will be discussed and the Teaching Effectiveness Plan for the new triennial cycle will be reviewed. Faculty shall complete the Faculty Self-Evaluation – Triennial document and either the Teaching Effectiveness Plan (generic, non-prof-tech) or Teaching Effectiveness Plan (prof-tech) document in preparation for the triennial meeting.